Tag Archives: hotel

Discounted rooms on the 6th floor available for WisCon 41

Jess Adams

WisCon is pleased to offer a limited number of discounted rooms on the sixth floor of the Concourse Hotel.  Because there are so few discounted rooms available — this year we have 6 — we’re offering them via a lottery.

The discount applies to specific rooms (all of them are double rooms with 2 queen beds) on the sixth floor of the Concourse.  This is the floor where many parties happen in the evening and also where the safer spaces and the Con Suite are.  This means that there’s more noise generated by foot traffic, elevators, and so on. If you are someone who needs a very quiet room with not many people passing by at all hours, then the discounted rooms may not be a good fit for you.

How can you enter the lottery for a room?

We are accepting requests April 10-20 (closing at 11:59pm Central Time). After the request window closes, we will get in touch to let you know if your request is filled.

To request to be entered into the drawing for a discount, send an email to affordability@wiscon.net, with the subject line: ROOM RATE DISCOUNT.  Include the following details:

  • The name your reservation will be under
  • Your arrival and departure dates
  • The number of people in your party
  • Any accessibility needs you have.
  • The best email address to contact you.

See you at WisCon!

6th Floor Discounted Rooms

  • contact:  affordability@wiscon.net
  • WisCon 41 deadline:  April 20, 2017

Being able to stay in a room in the Concourse Hotel is one of the pleasures of WisCon — and also one of the biggest financial barriers to attending the convention.  As part of our commitment to affordability, each year WisCon is able to provide a limited number of rooms with discounted rates.  We hope that offering this discount can help just a few more people get to WisCon by making your stay a bit more affordable.

Though we call it a “discount,” the way it actually works is that WisCon will pick up the tab for the Sunday night of your stay. To be eligible, you must be staying at the Concourse on Friday, Saturday, and Sunday nights.  You may be staying longer, but must at least be staying on these three nights.

We generally have 6 double rooms (with 2 queen beds) available on the the sixth floor, although the number, type, and location of the rooms may vary slightly from year to year depending on what space the convention needs for programming.  Because the number of discounted rooms is very limited, we make these rooms available through a lottery system — details below.

Noise caveat

Because the rooms that are marked as “eligible discounted sleeping rooms” tend to be on the sixth floor, that puts them on the same floor where many of the parties are held in the evenings and also where the safer spaces and the Con Suite are. This means that there’s more noise generated by foot traffic, elevators, and so on. If you are someone who needs a very quiet room with not many people passing by at all hours, then the discounted rooms may not be a good fit for you.

Room lottery

We do not ask specifics of your need for a room — we assume that if you request a discounted room that you need one.  But because we have a limited number of eligible rooms, we offer rooms to members via a lottery.  We do track who receives a discounted room and may remove your name from the lottery if you received one last year and we have more requests than rooms available.  If we do not receive more requests than rooms, then you may receive a discounted room two years in a row.

Every year we will take requests during a set period, then conduct a drawing to determine who receives the discount.  We announce the request period via our blog, social media, and email newsletter.  Keep an eye out every spring for the announcement with details on how to enter the lottery.

Get ready for WisCon 41!

Chris Wallish
SF3 Communications Committee

It’s 9am on the Sunday morning of WisCon, and that means — if you’re ready to starting thinking about WisCon 41, then so are we!

WisCon registration is open for you to buy your membership!  Memberships remain $50 for adult memberships for another year.

The Concourse reservation system is available for you to book your room.  If you’re at the Concourse today, there’s also a reservations agent at the front desk who can help you book your room.

Idea submission is open!  Sometimes your best programming ideas for next year’s WisCon happen during this year’s convention.  This year we’re also opening Guest of Honor nominations at the same time!

Hotel reminder — Concourse Hotel’s 7-day cancellation policy


WisCon is just 13 days away — and if you have a hotel reservation that you don’t need, now is the time to contact the Concourse to cancel it!

The Concourse’s cancellation policy is:  A reservation must be canceled by 4pm Central Time 7 days prior to arrival, otherwise you’ll be charged 1 night.

If you do need to cancel your reservation, call the Concourse at 1-800-356-8293.

The Concourse does keep a waitlist of reservations who booked at a higher rate and would like to move into the WisCon room block, so canceling your reservation could help another WisCon member save money.

If you’d prefer to transfer your unneeded reservation to another member, you can often connect with someone who needs a room by dropping a note in one of the communities mentioned on our Hotel page under “Want roommates?” or by posting to the WisCon hashtags (#WisCon, #WisCon40) on Twitter.

Hotel update #2 — Room block filled, overflow block still available

Hotel Liaison

We are 51 days away from the start of the best weekend of the year and our hotel block has filled up — but don’t despair!

The Concourse has an overflow block that is a slightly higher room rate than regular block: $145 single on the Concourse level and $225 single on the Governor’s Club level.  Overflow reservations will automatically move into the regular, lower-priced room block if there are any cancellations before April 25. Beyond that, there may also be some regular-priced rooms available. You can also ask to see if there are any Governor’s Club rooms still available in our regular room block, though be aware that all Governor’s Club rooms have a single king-sized bed. This might accommodate 4 if you’re very, very friendly. Happily, they also have room for a twin-sized (single) cot.

If the hotel does fill up or you desperately need a lower-priced room, you can check the fan-run communities on Dreamwidth and LiveJournal or the WisCon-Talk Google Group. As the con gets nearer, people often offer up reservations they can no longer use. The deadline for the regular block and the overflow block is April 25, but you can transfer rooms to other guests at any time while keeping the rate in effect when you originally made your reservation. Simply call the hotel to tell them you are transferring your reservation and give them the name of the person you wish to transfer it to. That person will then need to call to give the hotel their credit card information. Voila!

If you have a reservation that you don’t need, now is the time to call the hotel to release it back to the room block or offer it up on one of online venues listed above. Our hotel page also has an up-to-date list and a map of other hotels some of which offer shuttle service downtown for easy access.

As always, if you have any questions or concerns, drop us a line at rooms@wiscon.net. See you soon(ish)!

Hotel update — Do you need a room? We have rooms!

Hotel Liaison

As of this writing, we are 72 days away from the start of the pre-convention meeting with hotel staff (not that I’m counting…) and we still have rooms available in our hotel block at the Concourse.

Yes! We still definitely have rooms in our block at the Concourse. Ignore any rumors to the contrary! (As of our Feb. 26 update from the Concourse, there are also Governor’s Club rooms available, too.) The easiest way to book a room in our block to get our room rate is using our reservation link right here, but if that gives you any sass — it doesn’t connect or it claims there are no rooms remaining — then you can go ahead and call the Concourse directly and they’ll take care of everything (because we do still, really!, have rooms available!). Their toll-free number is 1-800-356-8293.

The WisCon group rate is available through April 25!

If you have reservations for more rooms than you can use, please contact the hotel to release whatever you don’t need. If the room block fills up, you can also transfer the reservation to another member. If you visit the LiveJournal community, the Dreamwidth community, and the WisCon Talk Google group people often post queries and offers for rooms as the days count down.

If you find that you need to cancel your reservation closer to the convention, we ask that you do so at least seven days prior to your scheduled check-in. It is the Concourse’s policy to charge one room night plus tax for stays canceled without a seven-day notice.

There are a limited number of cribs available for the use of our guests for a relatively nominal fee. As well as cots — also for a nominal fee — that are surprisingly comfortable and can, if properly situated, turn one bed in the room into a MEGABED. This is probably more exciting to me than it is to you.

(Did you know you can also rent a piano at the Concourse? Fee does not include pianist, but if you pay me enough I’ll play “Chopsticks” and “Heart And Soul.” In fact, I will keep playing them until enough people pay me to stop. Jackpot!)

If you have any hotel-related questions (or wish to book me for your piano bar party!), you can contact me at rooms@wiscon.net!

Hotel Information

  • contact:  rooms@wiscon.net
  • WisCon 41 deadline to get our room rate:  April 25, 2017

Reserve a room for WisCon

You can reserve a room at the Concourse, our convention hotel, by:

  • Visiting the Concourse’s front desk
  • Using the Concourse’s reservations link for WisCon
  • Calling the Concourse: 1-800-356-8293 — Note that if you have a hard time getting our room rate via the web reservation system, and it’s not past the deadline above, PLEASE call the Concourse to see if rooms are still available.

WisCon has a room block with special rates at the Concourse that lasts through the date given at the top of the page.  The Concourse has two types of rooms, the Governor’s Club level being a little fancier and coming with access to the Governor’s Club lounge.

Concourse level:

  • $115/single
  • $125/double
  • $135/triple
  • $145/quad

Governor’s Club:

  • $197/single
  • $207/double
  • $217/triple
  • $227/quad

Want roommates?

Try looking online at the Wiscon Dreamwidth Community, the Wiscon Livejournal Community, and the Google Group “Wiscon Talk” for room share or room transfer opportunities.

The Concourse hotel is accessible to those with disabilities. For detailed information on accessibility, please see our Access page. All hotel rooms in Wisconsin are smoke-free by law. Check-in time is 3pm; check-out time is 11am. The Concourse has a swimming pool (open till 1am!) so bring your suit. There is also a whirlpool and steam room.

The Concourse has an underground parking garage, but it is not free; currently, overnight guests pay $10.00 a night, and day users can pay up to $17.00 a day. A much less expensive public parking ramp is available just across the street from the Concourse.

Circ, the hotel restaurant, is open for breakfast and lunch from 6:30 a.m. to 2 p.m. and from 5 p.m. to 10 p.m. for dinner. The bar (also known as The Bar) is open from 2 p.m. to 1 a.m. Monday-Friday and 11 a.m. to 1 p.m. Saturday and Sunday. Room service operates from 6:45 a.m.-11 p.m. Monday-Friday and 7 a.m.-11 p.m. Saturday and Sunday. There are many other places to eat within easy walking distance of the Concourse. A dining guide can be found at Registration along with suggestions for restaurants that meet your specific needs.

Other places to stay

Here are some nearby alternatives to consider if the Concourse is booked up:

Nearby Alternatives

The Inn on the Park; 22 S Carroll St.; (608) 285-8000; http://www.innonthepark.net/

The Edgewater; 666 Wisconsin Ave.; 800-922-5512 or 608-256-9071; http://www.theedgewater.com

* Lowest Price * The Madison Hostel (a Hostel International member); 141
South Butler St.; seven blocks from the Concourse
Hotel; 608-441-0144. Email: madison@hiusa.org; on the web at http://www.hiusa.org/madison

Hampton Inn & Suites; 440 West Johnson St.; 608-255-0360; http://hamptoninn3.hilton.com

DoubleTree by Hilton Madison; 525 W. Johnson; 608-251-5511

Hotel Ruby Marie; 524 E. Wilson; 608-327-7829

The Dahlman Campus Inn (formerly The Madison Inn); 601 Langdon St.; 800-589-6285

Madison/Downtown Hyatt Place; 333 West Washington Ave.; 608-257-2700

More Distant Alternatives

Hotel RED; 1501 Monroe St.; 608-819-8228

Best Western PLUS InnTowner & the Highland Club; 2424 University Ave. ; 608-233-8778; http://www.inntowner.com/

Sheraton Hotel; 706 John Nolen Drive; 608-251-2300 or (800)325-3535 http://www.sheratonmadison.com/

Map of Hotel Options

Food and Beverage Specials at the Concourse for WisCon34

The Madison Concourse is once again offering a 20% food discount voucher for just $10 per person. Just think – you can graze that amazing salad bar (which will be available on both Saturday and Sunday this year) and get 20% off your bill!

The 20% discount only applies to your own food/drink orders; it does not apply to the entire group, unless each person in the group has a discount voucher. Stop by the Front Desk and get your discount voucher today!

Also, check out The Bar at the Concourse – they’ve whipped up some incredible WisCon libations such as the Avatar, A Pandoran Cosmopolitan; A Clockwork Orange, with Absolut Mandarin vodka, amaretto, Baileys, orange juice and cream; The Blade Runner, with light and dark rums enhanced with lime juice, pineapple juice, and aromatic bitters; Iron Man Too (your own personal armor Kir) with peach and pomegranate liqueurs added to sparkling wine; and Zombieland, a mega rum and fruit juice explosion that will have your brain ready for sampling after just one.

Of course, The Fan Boy is always there for you for no charge – water served over ice in a glass with a slice of citrus.

URGENT: Hotels: Last Chance!

If you are attending WisCon from out of town and you have not yet secured a place to stay, your opportunity to take advantage of the convention rates is rapidly disappearing.

WisCon’s satellite hotel, The Inn on the Park, still has rooms available at the convention rate, but our special rate there ends on Thursday, April 23, and any rooms left unreserved go back into the general pool at rack rates. Call 800-279-8811 inside the US or 1-608-285-8000 from elsewhere in the world to make your reservation, and be sure to mention WISCON 2009 to get our special rate. WisCon 2009 rates at Inn on the Park are $124 for a room with one bed for one or two people, $134 for a room with two beds for up to four people, and $154 for a two-room suite with wet bar.

Convention rates at the Concourse end on Tuesday, April 22, but since the con rate is only available to the first 300 reservations and we had close to 350 at last count, it is extremely unlikely that enough cancellations would come in to reopen the con rate block. If you are especially eager to get a room at the Concourse, certainly call them (at 800-356-8293 or 608-257-6000) to see if a cancellation has opened up space there, but it would very likely be at the higher rack rate.

And finally, a plea to anyone who made a hotel reservation for WisCon 33 months ago and who has since had to change your plans about attending: if you have not yet cancelled your reservation, please do so as soon as possible! Not only will you free up a room that another convention member can use, you will also prevent any possibility that your credit card might be charged a night’s rent.

For more details about both of WisCon’s convention hotels, go to the WisCon website, where you will also find other options for accommodations in downtown Madison. Email rooms@wiscon.net with any questions.