Tag Archives: volunteers

WisCon 41

Volunteers sought for the Gathering at WisCon 41 — Clothing Swap

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WisCon Chairs

The Gathering is the official opening to WisCon. On Friday afternoon the ballroom on the 2nd floor of the Concourse Hotel turns into a fair of sorts. Activities range from a Scavenger Hunt to Tabletop Games to a Nail Polish Swap to a Fiber Circle. It’s a fun, laid-back way to ease (or jump!) into just the right mindset for a WisCon weekend.

This year we need a few more volunteers to help make the Gathering come to life. Would you like to accumulate time toward earning a rebate on your membership cost? Would you like to help WisCon members look fabulous? Join us as a Gathering volunteer!

Urgent — Clothing Swap seeks fashion mavens!

The Gathering's Clothing Swap at WisCon 40
The Clothing Swap at WisCon 40’s Gathering.

Our Clothing Swap is the only Gathering activity that isn’t run by the folks who propose it — because it’s so popular that we just keep holding it no matter what! That means we need YOU… to help out at the Clothing Swap. We’re in search of at least two people who love recommending clothes and giving opinions about what would look great on folks — but who also are willing to hang, sort, and set out the clothes that members bring in to gift to each other prior to the opening of the Gathering. Interested? Give us a holler at chair@wiscon.net and we’ll make sure you get first crack at the treasures.

WisCon 41

The First WisCon Dinner — seeking leaders and diners!

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WisCon Chairs

We’re looking for people who have been to a few WisCons already to lead a group for the First WisCon dinner — is that you? We already have a few, but we need at least two more! If you’re interested, please email chair@wiscon.net and we’ll put you in touch with the First WisCon Dinner coordinator — and yes, leading a group is volunteer time that can count toward eligibility for a WisCon membership rebate of 40% of the registration fee!

The First WisCon Dinner is our effort to welcome new attendees, share hints of what not to miss, and dispel the misperception that everyone at WisCon already knows each other. Everyone — whether it’s your first, fifth, or fifteenth WisCon — is invited to meet right outside the doors of the 2nd floor Wisconsin ballroom after the end of the first panels (between 5:15 and 5:30 pm) on Friday. We’ll organize ourselves into groups small enough to allow conversation, then each group will head to a different local restaurant chosen to suit dining preferences and your budget. Over dinner, we’ll all get to know each other and WisCon veterans will share memories and advice with new arrivals!

It’s a wonderful way to spend the first evening of the convention.

WisCon 41

WisCon 41 Con Suite — Seeking staff & at-con volunteers

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WisCon Co-Chairs

Did you visit the Con Suite last year? Do you want to see WisCon’s Con Suite continue to be a place where people choose to eat and spend time?

Then we need you!

But there’s a catch.

Our intent is to specifically address the racist and misogynist abuse toward Con Suite staff and volunteers that we saw at last year’s con, so we are putting emphasis on recruiting Con Suite staff and volunteers who are white and male identified.*

What’s the difference between being Con Suite staff and a Con Suite volunteer?

Just a matter of scope and commitment.

Staff become part of our Concom prior to the convention, comprise a team under our Con Suite leads, are required to go through ServSafe training and certification (fees paid by WisCon) and to help to guide the work of volunteers, and will be asked to commit to a minimum of two three-hour shifts during the convention. Tasks will include setting and resetting the Con Suite space, preparing and portioning foods, maintaining and monitoring inventory, helping to order supplies, and unpacking and repacking equipment, among other things.

Volunteers are encouraged to go through ServSafe training and certification (fees paid by WisCon) though it isn’t required, must follow guidance from Con Suite staff and leads, don’t need to commit to any minimum number of hours, and are not part of the Concom. You can let us know that you intend to volunteer to help out in the Con Suite now or at any point before or during the convention. Tasks will include keeping the Con Suite clean and ready for visitors, directing foot traffic, assuring that everyone in the space is wearing shoes, helping staff to portion and set out food, helping staff to reset the space between mealtimes, and other things.

What will you get out of stepping up to become Con Suite staff, or volunteering?

The most crucial reward will be that we will continue to have a Con Suite where you will enjoy spending time and eating! We’ve had wonderful feedback — and very very high demand — for the Con Suite over the past two years. That means that the WisCon community loved what our Con Suite lead, Julia, created so much that she is no longer able to keep up with it. As a community we need to make sure that she and her successors lead a team that is both large enough that no one has to spend the entire convention working and capable enough that they can all rely on each other.

If pride in a popular Con Suite isn’t the reward you’re looking for, we’ve got more! All staff are automatically eligible to opt for a WisCon membership rebate of 40% of your registration fee, meaning that if you register for WisCon as an adult, you can opt to receive $20 of your $50 membership back after the con ends. Volunteering? You can get the same rebate deal as long as you volunteer at least six hours and ask the Con Suite lead to confirm those hours (ask how at the Registration Desk!).

To apply to join Con Suite staff, contact: recruitment@wiscon.net

To let us know you plan to volunteer in the Con Suite, contact: volunteers@wiscon.net

*Wait! You aren’t male identified, or you aren’t white, and you want to join the Con Suite team? Fantastic! We want to have you on the team as well, and we’ll work with you to make sure that your Con Suite experience is a good one. We are optimistic that we will not see a repeat of the poor behavior toward the Con Suite team last year, but we also assure you that behavior is a violation of our Code of Conduct, and will not be tolerated if we see it again.

WisCon 40

WisCon 40 — At-con volunteers needed

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Kristin Livdahl
Volunteers

A purple badge holder that declares "I volunteered at WisCon"WisCon relies on volunteers for all aspects of convention-planning and to ensure a successful and enjoyable weekend for everyone. We still have a variety of volunteer shifts to fill in many departments and these volunteers are critical to our success.

Please contact us at volunteers@wiscon.net for more information on openings, if you have any questions, or to sign up.

Please consider joining us for a shift or more during the convention!

Volunteer positions listed by department

Children’s Programming — Needs 2 people each for Saturday and Sunday from 1-3:45 pm. A background check will be required.

Logistics — Looking for someone local to help with directing the movers for convention set up and tear down.

A/V — Could use a couple volunteers to help with set-up before major events, programming, and parties throughout the weekend.

Con Suite — This area is often understaffed. We need volunteers the entire time the Con Suite is open to provide hospitality to convention goers. We also have a need for a few more volunteers who are ServSafe certified or willing to become certified.

Art Show — This area is also often understaffed. Volunteers are needed to help with set up, tear down, sales, and during the show preview (on Friday night). We have a schedule set-up with lots of openings.

Access — Needs 1-2 people throughout the convention to set up blue tape (early mornings and before Opening Ceremonies, the Tiptree Auction, and the Dessert Salon).

Green Room — Needs volunteers throughout the convention as programming runs.

Registration — Is open almost the entire convention and needs volunteers throughout.

Safety — Various shifts open throughout the weekend. Training provided.

Tiptree Bakesale — Needs volunteers for 1-hour shifts from 11am-4pm on Saturday.

For volunteers interested a more serious time commitment with possible conversion to a ConCom position for Wiscon 41, the Gathering needs an at-con lead! The Gathering is the official start to WisCon — every year on Friday at 1pm sharp!  The Gathering is a fair full of fun, free activities.  This is the time and place to decompress from the rigors of travel, meet friends old and new, make the transition to WisCon space-time, and get into the WisCon frame of mind!

Most of our pre-con Gathering tasks have been handled already, so the remaining set-up will involve: bringing Gathering items out of Storage, making last-minute adjustments to layouts, and fielding donations (books, clothes, nail polish). During the Gathering itself, the at-con Gathering lead is available to give short breaks to volunteers who staff their tables.

This position will require the volunteer to be available on Friday morning and afternoon during the set-up and running of the Gathering itself. Pick-up after the Gathering usually cuts into the first Programming timeslot.”

Thank you!

All volunteers this year will receive a WisCon logo water bottle as a “thank you” gift. Volunteer six or more hours and you will be eligible to request a volunteer rebate.

We look forward to working with you!

Organizing WisCon

Are you interested in stepping into the wings and joining the convention stage crew? The ConCom (WisCon Convention Committee) plans and runs WisCon, and we welcome everyone — we’ll do our best to find a role that fits your skills, values, energy, and schedule!

What to expect

You don’t need to be local to Madison or even attend in person! Most of our members live elsewhere, and Online Con has created virtual roles. The committees meet monthly on virtual calls as needed, and we use a coordination website to keep up with work and communication.

Pre-con volunteering starts in September for those members taking lead roles, then gets busy in earnest in January, when it reaches several hours per week for most roles. In May as WisCon approaches, some roles have a little more time required. Some roles have tasks at WisCon, and others don’t. We all have a wrap-up meeting in June, and for the rest of the summer organizing obligations tend to be light.

Open Positions

Check out which volunteer openings we have available here!

How to apply

You can express interest in volunteering to plan and organize the next WisCon by reaching out to personnel@sf3.org

At-Con Volunteers

How do I sign up as a volunteer?

You can find volunteer shifts through the programming system! To sign up for shifts, log in at program.wiscon.net, select the “Volunteer” tab, and click “Add shifts” on the right. This will bring up a list of all Volunteer shifts, organized by time. If you have problems with the form (or any questions), e-mail volunteers@wiscon.net.

WisCon is for the members, by the members. Everyone who works on the convention is just a member who’s volunteering their time—and you can do the same!  Volunteering during the convention is a great way to experience another aspect of WisCon and to meet people.

For WisCon 2023, we need people to fill both in-person and virtual volunteer roles during the convention.

In-person:

    • Registration Desk staff
      Be in the middle of the action! At the Registration Desk, you get to meet a bunch of cool people and orient them to the convention. There’s some light tech use, which you will be trained for.
    • Art Show
      Chat with WisConites who love art and support WisCon’s fantastic artists in a substantial way! You will run the financial transactions in the Art Show, which you will be trained for. During downtime, you may be able to steal a moment for your own (portable) projects.
    • Con Suite
      Work with stuff and rarely talk to anyone! Con Suite volunteers are needed for scheduled Con Suite stocking, which takes about 20 minutes, a little more if there’s been a rush.
    • Safety
      Travel around WisCon and keep it running! Safety volunteers communicate as trained about issues, but more often they give directions and get to develop a whole-WisCon view.
    • Green Room Desk
      Help answer questions for panelists, using ConCom contact information. Handle signs, food, and beverages in support of panelists. Useful skills to practice in this role include being organized, following directions, being observant (sense-flexible), creative problem solving, and thinking on your feet.
    • Green Room Runner
      Visit each program room with 15/10 minute signs to let the panelists know the remaining time. Estimate program attendance for our programming dept. Useful skills to practice in this role include being organized and being observant (visual).
    • Setup / Teardown (Thursday evening and Monday)
      You can get WisCon going and help wrap up with your ability to lift things and follow directions! A simple at-Con role with the bonus of not overlapping with WisCon events or programming.
    • Hybrid Production Assistant
      Like Production Assistant (below), plus operating physical at-Con hardware to enable interaction between virtual and in-person attendees. Additional 15 minute training on-site to ensure a more integrated WisCon.
    • Blue Tape Volunteer
      Work with a small group to ensure all WisCon members can participate easily! If you choose this role, you would help mark spaces with blue tape following the guide for your shift’s events. You would need to bend or kneel repeatedly (to place tape) and lift chairs (to adjust placement).
    • Fan Club Party
      Craft a 3-D structure (Corsi-Rosenthal Boxes) with directions to help make WisCon safer! Just show up in the Dealer’s Room after Thursday’s Guest of Honor readings in the library, and then have fun! All materials provided, no experience needed.
    • Post Dessert Salon Volunteer
      You’re a dessert fairy! Choose this role, and you get to collect any leftover desserts from the Dessert Salon serving area and transport them to the Con Suite. Some desserts may need to be refrigerated. Take as many leftover desserts at the end as you like!

Online:

    • Discord Moderator
      Excellent as they are, our Online Con Team has not yet learned the trick of being omnipresent. You’ll get to work with bots (the helpful kind, not the spam kind) and keep the Online Con Team informed if needed.
    • Production Assistant
      Like a virtual backstage manager, you might help ensure everything’s in place for the show for specific programming and events you sign up for. Build your Zoom proficiency. Training provided to become familiar with our step-by-step run sheet, which includes phone numbers in case of problems.
    • Registration Email Responder
      Great for helping WisCon purr along steadily (without having to face any faces!) You would get to monitor registration@wiscon.net and help answer questions. Answer sheet provided with Registration Lead(s) available for anything it doesn’t cover. Common topics include how to register, providing program links, helping with registration issues, and forwarding emails.

We are currently reviewing our Volunteer Rebate program. We are unable to offer Volunteer Rebates for WisCon 2023.

Volunteer Rebate

Volunteer Rebates are not available for WisCon 2023.

WisCon is successful thanks to the work of our members — everyone who works six or more hours during the convention, presents a paper, appears on a panel, and/or works on the planning committee in the months before WisCon is a volunteer. Our volunteers come from our community, and we’re all here at WisCon because we love it and we want it to succeed. But as a whole, WisCon and our parent organization SF3, recognize that “free” labor is a burden that not everyone can afford.

In recognition of that fact, and to help make WisCon more affordable, we offer a rebate on the price of convention membership to our volunteers.

To qualify for a WisCon Volunteer Rebate, a volunteer must:

  • Serve on the WisCon Convention Committee; or
  • Participate in programming by appearing on a panel or presenting a paper; or
  • Volunteer for six hours during the convention, with all hours confirmed by the relevant Convention Committee Department Lead.

And:

  • Opt to receive the rebate using the form provided by WisCon’s Registration desk at the convention.

Rebates are disbursed within four weeks of the end of the convention, usually via PayPal. Disbursement via a mailed check is available upon request. The amount of the rebate varies, but can be up to 40% of the price of the membership it is applied to.

WisCon’s Volunteer Rebates are intended to increase affordability, and funds that are not disbursed go toward our overall efforts to keep costs low and to make the convention inclusive and affordable to all.

WisCon 40

WisCon 40 concom recruitment

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Chris Wallish
SF3 Communications Committee

If it’s December, it must be… recruitment time for the WisCon Convention-Planning Committee.

The planning committee — most of the time shortened to “concom” — is the stage crew who push buttons, flip levers, and pull the ropes to make WisCon happen every Memorial Day weekend.

“What’s it take to join?”

Willingness to commit to doing a task. You can sign up for something that takes just a couple hours a month, something that largely happens only at the convention, or something that completely wraps up before the convention even starts. You don’t need to be local to Madison for most tasks. And even if you can’t make it to WisCon this year, you can still help out!

“Do I need experience?”

Not necessarily! It can be helpful to have been on a concom before, or to have skills that are relevant to what you’re interested in doing. But WisCon also has decades of experience in training new concom members to pick up a task and carry on.

“Are there meetings? I hate meetings.”

Our monthly meetings are definitely useful (especially closer to the convention), but they’re completely optional. If you’re local to Madison you can join the in-person contingent; if you’re elsewhere in the world you can join the meeting via phone. In between meetings we discuss things via a private Google Group, so regular access to a computer is helpful, as is the ability to respond to emails in a timely fashion.

“Why in the world would I want to join WisCon‘s concom??”

Ahhh. And that is a perfectly fair question. It’s one that I’ve been asked a few times, especially because I stepped into my communications role in the middle of the summer of 2014. So I’ll tell you the same thing I’ve been telling people these past 18 months — I joined because WisCon has been transformative for me, because I knew I had skills that would be useful to the concom and the convention, and because I found I was passionate to help. Which passion comes from one very simple idea: That by helping to build WisCon, I am, in a small but noticeable way, helping to build the sort of world that I want to live in.

This is why the concom needs you. Because we need your skills, your passion, and, yes, sometimes we need your anger to help us build WisCon — to help us build a better WisCon.

As Alexandra Erin wrote last year: “Who runs WisCon? You do. WisCon is your con. It’s run by you, for you.”

WisCon is your con — backstage and out front. Consider joining us on the stage crew.

If you have questions or if you’re interested in any positions, contact us at recruitment@wiscon.net.

 

(PS: Oh, and the deep dark secret of the concom is… It’s fun to be part of the planning. You meet a group of tremendous, dedicated people who, the next thing you know it, are some of your closest friends.)

SF3

Seeking — the word-savvy, the cat herders

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Chris Wallish
SF3 Communications Committee

A mid-20th century typewriter with a scrap of paper in it; the paper reads "WisCon, WisCon, do you read?"Do you word?  Do you know your way around an editorial calendar?  Can you herd cats?  The SF3 Communications Committee — which handles all of WisCon’s external communications — is expanding the team and currently has openings for managing editors and writers.

We are also signal-boosting an editor role in WisCon’s Publications department.  Skip to the bottom if you’re interested in that job!  Note: For any of these positions, you absolutely do not need to be a Madison local.  I, for instance, live in Seattle.

The SF3 Communications Committee’s responsibility, first and foremost, is to WisCon and SF3’s communities.  We are here to communicate about WisCon/SF3 to you — our fellow convention attendees, our supporters, our panelists and audience members, our friends.  Our goal is to make WisCon more transparent, within the bounds of respecting individuals’ privacy and the few concom matters that must remain confidential.  I mean, we’re not going to crack and tell you who upcoming guests of honor are going to be even one second before they’re announced at the Dessert Salon, no matter how much you bribe us.

We are, basically, here to to make the inexplicable a bit more explicable.  We’re not here to confuse and obfuscate with spin.

If you’re interested in any of our editor positions below, please write an email to introduce yourself:

  • Do you have any experience as an editor, or as a managing editor in particular?  Tell us a little about the publication you worked for — what you did, what you liked about it, how you dealt with the challenge of having to nag people sometimes.
  • Do you have experience that fits the duties we need to fill, but that doesn’t come with the ~right~ title?  Tell us about that.  What have you done that suits you for managing a publication schedule?  For tweaking someone else’s writing?  For chasing after late submissions?

If you’re interested in being one of our writers, when you email to introduce yourself please include a few samples of public-facing writing, especially writing you did for an organization — send us links to blog posts, tweets, et cetera.

For all of the positions on the SF3 Communications Committee, our secret hope is to find people with some experience in external communications, because speaking as one person for a many-voiced organization like a convention-planning committee can be a challenge and we don’t want to throw you into the fire without proper gear. But, y’know, if you don’t have any background with this sort of communication, don’t sweat it. We’d rather hear from you than not hear from you — talk to us about what you’re interested in and let us know how you think you’re suited for it.

Some knowledge of WisCon will likely be helpful, but it is absolutely not a requirement to have ever attended WisCon!  Although please know in advance that being a member of the committee does not come with a comped WisCon membership.  No member of the WisCon concom, the SF3 board, or other SF3 committees receives a comped membership, although assistance is available through the WisCon Member Assistance Fund.

In particular, we do invite queries from individuals from traditionally underrepresented/marginalized groups — people of color, trans/nonbinary individuals, women, gay/lesbian/bi/queer/&c. individuals, individuals with disability.

We also do not care one iota if you don’t have a fancy college education.  I’m chair of the Communications Committee, and while I’ve spent my fair share of time in college (thank you, Pell Grants!), I still don’t have a college degree — in fact, I entirely flunked out of one college.  If you think you have the chops but are at all worried your class background disqualifies you in some way,  please write to me.

So, what exactly do we have open right now?

Blog Editor

The WisCon blog is where we put news and updates as they happen — announcements for upcoming deadlines, calls for submissions for panel ideas or articles for the Souvenir Book, and so forth.  The Blog Editor will handle requests when a department needs a post (making sure it gets written by someone, working with the department on the content and in making sure it’s ready on time, then doing a light edit and scheduling it for publication).  We are also developing a few regularly-occurring blog series, which the Blog Editor will be responsible for overseeing.  The editor would also have discretion to post non-WisCon items of interest to the WisCon community.

This position will be somewhat busy October-December mostly with planning.  Blog content ramps up significantly January-April when we start hitting deadlines.  After the convention in May, things drop off sharply. It’s really quite hard to give an estimate of what the weekly time commitment is since this is a new position, but we’ll work together to make sure you have a manageable workload. It will be necessary to keep in touch with the committee as a whole on a regular basis — checking in with the team 2-3 times a week via our online communication platform. We are also planning monthly team meetings, to possibly be held via a service such as GChat or Skype.

Skills: It will be useful to have a basic knowledge of how to post in WordPress.    Having an understanding of how to work with taxonomies, custom menus, and other WP features will be helpful but isn’t strictly necessary.  WisCon has its own style guide, so you won’t need deep knowledge of another (e.g., Chicago or AP).

Email your introduction/query to: comms_chair@sf3.org

Website Editor

The Website Editor will be the one in charge of maintaining all the static information on the WisCon website (basically everything non-blog).  This will mean working with each department every year to make sure all information is up-to-date (deadlines, any changes to procedures, et cetera).  The Website Editor will also make sure everything is edited to be clear, concise, and appropriate for the web.  If a department’s request seems more appropriate for the blog, then the Website Editor will connect the department and the Blog Editor.

The position will be quite busy October-December because we plan to overhaul the WisCon website.  Things should quiet down significantly after this major update, although we do receive website update requests throughout the year.  In April there will be a short burst of activity as the Website Editor coordinates with the Pocket Program Book Editor and the WisSched App Developer to make sure all content for the latter two is also correct on the website.  In early May there’s another sprint as we prepare sections of the website for the next convention.  After the convention in May, things drop off until it’s time to start making deadline updates, usually around September.

As with the Blog Editor, it’s really quite hard to give an estimate of what the weekly time commitment is since this is a new position, but we’ll work together to make sure you have a manageable workload. It will be necessary to keep in touch with the committee as a whole on a regular basis — checking in with the team 2-3 times a week via our online communication platform. We are also planning monthly team meetings, to possibly be held via a service such as GChat or Skype.

Skills: It will be useful to have a basic knowledge of how to post in WordPress.    Having an understanding of how to work with taxonomies, custom menus, and other WP features will be helpful but isn’t strictly necessary.  WisCon has its own style guide, so you won’t need deep knowledge of another (e.g., Chicago or AP).

Email your introduction/query to: comms_chair@sf3.org

Community Sites Manager (aka, Virtual Panel Moderator)

The Community Sites Manager will handle moderating comments on our blog, assist with curating WisCon’s Facebook and Twitter, and manage the flow of content to the WisCon Talk Google Group and to the fan-run WisCon communities on LiveJournal and Dreamwidth (consulting with the admins of the LJ/DWth communities as necessary). The Community Sites Manager will consult with the Anti-Abuse Team with any concerns about harassment or abuse in WisCon spaces.

Again, it’s really quite hard to give an estimate of what the weekly time commitment is since this is a new position, but we’ll work together to make sure you have a manageable workload. It will be necessary to keep in touch with the committee as a whole on a regular basis — checking in with the team 2-3 times a week via our online communication platform. We are also planning monthly team meetings, to possibly be held via a service such as GChat or Skype.

Skills: It will be useful to have good familiarity with all of the above platforms — WordPress (for our blog), Facebook, Twitter, LiveJournal, Dreamwidth, and Google Groups.

Email your introduction/query to: comms_chair@sf3.org

Writer(s)

Our blog could use a writer or two to help out with posts that fall outside of departmental announcements (which concom departments typically write themselves) — such as official announcements (either from WisCon or SF3), general updates, et cetera. Joining us as a writer is also a great place to start if you’re interested in stepping up to an editor position some day but would like to get some experience under your belt.

Time commitment for writers will depend somewhat on how many writers we have. We’ll work together as a team to make sure no one is overburdened. It will be necessary to keep in touch with the committee as a whole on a regular basis — checking in with the team 2-3 times a week via our online communication platform. We are also planning monthly team meetings, to possibly be held via a service such as GChat or Skype.

Skills: Clear, snappy writing! (See the notes in the section just above the job description about sending samples.) WisCon has its own style guide, so you won’t need deep knowledge of another (e.g., Chicago or AP).

Email your introduction/query to: comms_chair@sf3.org

And now a word from our friends in WisCon’s Publications Department….

While we’re recruiting for editors, our compatriots over in Pubs (they handle all of WisCon’s printed materials, such as the Pocket Program Book and the Souvenir Book) are also looking for an editor to handle the Souvenir Book.

Souvenir Book Editor

The editor of the Souvenir Book will put out a call for materials, decide which articles go into the book, edit them, and help streamline the proofreading process. Publications experience is of course helpful, but totally not necessary. The first call for materials should go out in December, with work ramping up in March and April. You should be done long before WisCon actually happens! You’ll have lots of help from the Publications head, as well as folks who have done the book in past years. Please let us know if you are interested or have questions!

Email your introduction/query to: comms_chair@sf3.org

Volunteer

WisCon is organized and run entirely by volunteers. Volunteering is a great way to meet people, feel connected to WisCon, and enjoy your convention weekend!

At-Con

There are many ways to volunteer during the convention — from helping out at our Registration/Info Desk to prepping food in the Con Suite. Check out this page for an overview of possible jobs. All volunteers get a “thank you” gift.

Pre-Con / Concom

The annual planning and preparation for WisCon is done by SF3’s Convention-Planning Committee — aka, the Concom. If you’re interested in joining the convention’s stage crew, this page gives an overview of what working on the Concom is like. All Concom members are also eligible for the “thank you” gift and a rebate on their membership.

WisCon 39

Recruitment drive: Con Suite coordinators

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Alexandra Erin
Media & Communications

Let’s face it: WisCon just wouldn’t be WisCon without the Con Suite. It also wouldn’t be as affordable for those dining on a budget, or as accessible for those who can’t readily leave the building, or as fun and friendly for everyone. WisCon’s unique Con Suite does more than just lay out some snacks, it provides hot food and hospitality throughout the convention.

A first-rate Con Suite doesn’t just spring into being. We need volunteers to head up the Con Suite for WisCon. This year we are looking for a team of people to divide the responsibility, so that everyone involved has a chance to fully enjoy the convention in addition to their duties. They say too many cooks will spoil the broth. We say many hands makes for a great con all around.

Our ideal volunteers for Con Suite head have experience in food handling and ServSafe certification, or be willing to complete it — our treat! The ServSafe program is just a simple online course followed by a test. The heads may assist with planning, purchasing and preparing food, supervising Con Suite volunteers, ensuring food safety, and the set-up and tear-down of the Con Suite.

Traditionally the Con Suite has been open Friday, 6 p.m. –
3 a.m., Saturday and Sunday, 9 a.m. – 3 a.m. , and Monday, 9 a.m. to 2 p.m., when it closes for good. The Con Suite closes during opening ceremonies, the Guest of Honor Speeches, and the award ceremonies. These hours may be changed to meet the availability of our head volunteers.

To help out or request more information about ServSafe certification or other details, please contact WisCon’s Recruitment department at recruitment@wiscon.net.

WisCon 40

planning WisCon 40

Andrea Horbinski and s.e. smith 
Co-Chairs, WisCon 40

We’re celebrating 40 great years in 2016 and we can’t wait to see old and new faces!

WisCon wouldn’t be what it is without all the wonderful members who make it home every year, from those who have been attending for decades to newbies who are just getting ready for their first Con. As we prepare with some special events behind the scenes, we’d also like to hear from you — what do YOU want to see at WisCon 40?

We welcome your nominations for guests of honor, comments, and ideas, big and small, by 5 January 2015. You can comment here, comment on Facebook, or Tweet at us — as well as emailing directly to chairs@wiscon.net.