Tag Archives: call for volunteers

Call for Volunteers: WisCon 2022

WisCon 2022 planning season is upon us! It’s been a tough couple of years for us all, so we’re hoping we can put together an event in 2022 that is cathartic, engaging, intellectually stimulating, fun — and, above all, safe. To make that happen, we need to start early– and we need your help.

To make a WisCon happen in 2022 that’s in keeping with the SF3 mission and the shared values of our members, we need a fully staffed Convention Committee (ConCom). That means enough members in every department to reasonably and equitably spread the work around so that no one gets burnt out. This is even more important as we move through the second year of the COVID-19 pandemic.

We have to be honest: ConCom participation has been trending downward. The ConCom had 71 members in 2017 and participation had declined to 56 members in 2019. (Here is a graph showing ConCom participation by the numbers over the past several years.) In a year when putting on a successful WisCon will face many challenges, we turn to our smart, talented, resourceful membership to help make it happen. There are going to be some tough calls to make: If we can’t staff a department or event in a viable and sustainable way this year, the chairs may have to cut it entirely. So if you’re passionate about a particular part of WisCon, please do whatever you can to help. If you can’t sign up, then spread the word on social media platforms, or even offline.

This year we are recruiting for the following specific positions. We have listed a brief description of the duties, any required experience, and the expected time commitment in the year before the con and at the con itself. Please note that applying is neither a commitment nor a promise: If you change your mind, please feel free to let us know and bow out of the process; if you apply, you may not be guaranteed a position. But the more people apply, the better chance we have of achieving a sustainable level of staffing for this year. If you’re interested in any of these positions or in pre-con volunteering with any other department, please email personnel@sf3.org.

Thank you so much, and here’s hoping we’ll be back together in May of 2022!

Convention Committee (ConCom) Positions

Anti-Abuse Team Co-Lead (1)
Anti-Abuse Team Member (3)

The Anti-Abuse Team keeps records of Safety incidents and other violations, and participates in vetting all SF3 volunteers. Anti-Abuse Team Members must be able to recognize problematic behavior, hear out cases, and take actions and render judgments that protect the rights of our attendees, including the needs of marginalized and multiply marginalized attendees. The Anti-Abuse Team Co-Leads have the authority to ban people from con spaces or to veto Guests of Honor. The Anti-Abuse Co-Leads need to be reachable during the con to verify incident history and render bans or penalties. The Anti-Abuse Co-Leads interact with the Safety Co-Leads and the ConCom Chairs. Utmost confidentiality is a must.
Pre-Con Commitment: 1 hour a week
At-Con Commitment: Leads should be reachable during the con but in-person attendance not required

Bake Sale Lead

The Bake Sale Lead accepts and documents volunteered baked goods prior to the con and arranges for appropriate allergen signage. At the con, the Bake Sale Lead receives the baked goods and arranges for their display and distribution. The Bake Sale Lead manages the at-con volunteers who handle the sales. At the end of the Bake Sale, the Lead documents and collates the proceedings and passes them to the Otherwise Liaison.
Pre-Con Commitment: 1 hour a week
At-Con Commitment: 5 hours

Dealer’s Room Team Member

Dealer’s Room Team Members assist in going through vendor submissions, vetting potential vendors, and dealing with the physical logistics of the Dealer’s Room at the con. At the con, the Dealer’s Room Team Member will assist the Dealer’s Room Lead in ensuring the Concourse Hotel staff set up the space according to the plan the department has agreed on.
Pre-Con Commitment: 1 hour/week
At-Con Commitment: 1 hour at the start and end of the con for setup and breakdown

Gaming Team Member (preferably open to being trained to be next Lead in 2023)

The Gaming Team Member assists in collecting, vetting, and collating game submissions and scheduling gaming sessions prior to the con. The Gaming Lead will provide a signup binder to be used at the con to sign up for the scheduled games, which the Gaming Team Member may take shifts watching over.
Pre-Con Commitment: 2 hours/week
At-Con Commitment: 3 hours

Guest of Honor Liaisons (4)

A Guest of Honor (GOH) Liaison interfaces with their specific GOH, making sure their travel and accommodations are taken care of and that they are familiar and comfortable with their schedule, as well as addressing or conveying any additional concerns or requests they may have. At the con, GOH liaisons introduce the GOH at the reading on Thursday and make sure the GOH has everything they need while at the con. We would like our GOH liaisons to share as much background as possible with their GOH, or to know them already. Our GOHs for 2022 are Zen Cho, Sheree Renée Thomas, Rebecca Roanhorse, and Yoon Ha Lee.
Pre-Con Commitment: 1 hours/week
At-Con Commitment: 1-3 hours/day

Kids’ Programs Lead

The Kids’ Program Lead oversees program items for children and teens. Teen programming at WisCon is by teens and for teens, but the Kids’ Program Lead will provide spaces and means to schedule, and will be advised by the departing Lead. Must be able to attend at-con in 2022.
Pre-Con Commitment: 1 hour/week
At-Con Commitment: light duty 8 hours a day

Online Con Team Members (5-6)

With the success of WisCONline in 2020 and the uncertain situation looking ahead to May 2022, we need to be prepared to provide a robust online component for the con. Roles in this department will be shaped by our resources and circumstances as the year leading up to WisCon 2022 unfolds. We welcome anyone with experience in running online events or building successfully moderated online spaces, or anyone who has video production expertise to apply to this department. In particular, previous experience with OBS (open broadcast software) and familiarity with Zoom, MS Teams, Jitsi, and/or administrating Discord are most welcome.  As we learn more about what we’ll need in May 2022, we will separately recruit for an appropriate number and type of online moderators.
Pre-Con Commitment: 3 hours/week
At-Con Commitment: dependent on role and evolving needs; in 2020 the entire Online Con traded off panel production duty during the 3-4 hours a day panel programming was run

Panel Programming Team Member

The Panel Programming department collates panel idea submissions, checking for problematic ideas or language and combining panels that are sufficiently similar. This is done with the aid of panel programming software. Once the list of panels has been edited, Panel Programming administers the interest survey where WisCon members vote. Once the votes are in, Panel Programming draws up the actual panel schedule, taking into account expected attendance and accessibility needs. At the con, Panels Programming puts up the ad-hoc programming chart but does not administer anything on it.
Pre-Con Commitment: 3 hours/week
At-Con Commitment: none other than putting up the chart, so we’re happy to have remote volunteers

Registration: At-Con Leads (2)

As part of the Registration department, At-Con Leads coordinate setting up and tearing down the Registration & Information Desk area, manage scheduling and training of Registration volunteers, and are on-call during the convention in case of any escalated membership or payment issues. At-Con Registration Leads also handle cash reporting at the beginning and end of each day, and before the con they coordinate with the Pre-Con Registration Lead about any outstanding payment or membership issues. (Our existing Registration staff are flexible in their roles, so if you would prefer to help out Pre-Con, get in touch to learn more about what that involves!)
Pre-Con Commitment: 3-6 pre-convention (planning)
At-Con Commitment: In addition to opening and closing the registration desk (approx. 30 minutes at start and end of day), the leads trade off being on-call for escalated issues throughout Registration Desk hours, usually cover at least one 1.5-3 hour shift per day, and may need to cover additional unstaffed shifts. 

Safer Spaces: Disability Safer Space Volunteer

We are looking for BIPOC members who would like to volunteer with the Disability Safer Space. Disability Safer Space volunteers participate in preparing the space prior to the con and volunteer inside or at the space during the con. They report any incidents to Safety.
Pre-Con Commitment: 1 hour/week
At-Con Commitment: Shifts inside the Safer Space as possible, healthy, and safe

Safer Spaces: Trans and Genderqueer (TGQ) Safer Space

We are looking for TGQ members who would like to volunteer with the TGQ Safer Space. TGQ Safer Space volunteers participate in preparing the space prior to the con and volunteer inside or at the space during the con. They report any incidents to Safety. Multiply marginalized TGQ members encouraged to apply.
Pre-Con Commitment: 1 hour/week
At-Con Commitment: Shifts inside the Safer Space as possible, healthy, and safe

Safety Co-Leads (2-3)

The Safety Co-Leads are in charge of making sure there are enough Safety volunteers to cover the entire weekend, scheduling shifts, and responding to any incidents. There must be at least one Safety Lead available at all times during the con. Safety Leads often take turns being “on-call” over the weekend to manage at-con and on-the-spot volunteers and to respond to incidents. Often interfaces with Anti-Abuse Team to record incidents and with ConCom Chairs to give updates or request assistance. Experience in de-escalation and crisis management or Safety or ombudsman at other cons a plus.
Pre-Con Commitment: 1 hour a week
At-Con Commitment: At least half a day for every day of the con

If you’re interested in any of these positions or in pre-con volunteering with any other department, please email personnel@sf3.org.

Vacancies on the Communications & Personnel Teams

We’ve got a variety of exciting roles that we’re looking for help with in our Communications & Personnel Committees. Unlike most of the Convention Committee (ConCom) roles, these tasks are spread over several months or are year-round, but because they are not all ramping up to a convention weekend, they are a LOT more chilled out. 🙂

Communications: Bloggers (up to three volunteers – one spot filled already)

WisCon’s blog is our primary method for communication with our community. It’s the main way that we recruit volunteers, share news that impacts the convention, fundraise, and keep conversations going. Our blog is published on our website, wiscon.net, and is collected into a newsletter format once a month for most of the year, becoming weekly in April & May. We’re looking for at least one and up to three volunteers who would like to help us tell people what’s up! Is that you? We’ll share a draft schedule of blog topics that will include some that we know we need, but you’ll be encouraged to write on any relevant topic — dig into WisCon’s history, to connect with our sibling organizations, and to spotlight our past guests of honor, attendees, and volunteers. You’ll also crosspost blog posts and newsletters to our social media, including Twitter & Facebook, in collaboration with the volunteers managing those accounts.

Commitment: 2-3 hours per month, increasing to 5 hours per month in April & May.

 

Communications: Facebook Wrangler (one volunteer)

Are you on Facebook? This role can be as big or small as you’d like it to be! Our Facebook content has generally been limited to cross-posts from our blog and some advertisements — so at minimum, we’d like you to respond to comments & messages there, as well as helping us run a few advertisements per year. At maximum? The sky’s the limit, as long as you keep it related to our mission & values.

Commitment: 1-2 hours per month.

 

Communications: Ads, Marketing, & Sponsorships (up to three volunteers)

This year, we’ll mainly be looking for sponsorships — businesses and individuals who would be willing to make a gift to support part of WisCon in exchange for our public thanks and a banner in that space. In the past, we’ve had sponsors for the Gathering and for various other events. In the past, this job has included selling advertisements in the Souvenir Program Book as well — we’re not sure what that will look like yet this year. This role is about reaching out to people and organizations that you believe WisCon’s community would love to hear about, and bringing them together!

Commitment: 1-2 hours per month October-May.

 

Personnel: Team Member (up to three volunteers)

You’ll follow a checklist to give new members of our committees or board access to the tools they need to make WisCon and all our other projects happen! You’ll also assist ConCom departments with documenting their roles, collaborate with the Communications Committee to write recruitment blog posts, and orient people to the tools they need (these include Google Docs, Gmail, and Basecamp).

Commitment: 1-3 hours per month.       

Please email personnel@sf3.org to volunteer!

Organized? Responsible? WE NEED YOU!!

We’re seeking folks to Chair two of the committees that support WisCon!

What does a “Chair” do, though? And what’s all this about “Committees”?

Well, our Committee Chairs are primarily project managers — they make sure that the necessary tasks get done in order to carry out that committee’s purpose. When needed, they make the decision to cancel tasks that can’t be successful due to a lack of time, resources, volunteers, or all three. They are appointed by the board president of SF3, which is the nonprofit that provides oversight for WisCon.

You can think of our committees as workgroups, each of which has a clear purpose and purview.

There are currently three peer committees, and all are necessary for each others’ success:

  • The ConCom (Convention Committee), whose purpose is to carry out WisCon.
  • The Communications Committee, whose purpose is to maintain a flow of information between all of our projects (including WisCon!) and our community.
  • The Personnel Committee, whose purpose is to recruit, equip, and support all of our volunteers.

We need a chair for Communications, and a chair for Personnel. We have some volunteers ready to go to do the work in each of those committees, but we need you to step in! We’re also happy to help you find someone with whom you can co-chair, if you don’t want to go it alone.

Interested? Please contact president@sf3.org to express interest, or with any questions.

(Interested, but not in being a chair? Hold tight, we’ll have a post soon with information on volunteering for communications, for personnel, and for the ConCom! But we need to fill these two spots first, so tell your organized pals to reach out!)

WisCONline Update: Platforms + Volunteers

The excitement is intensifying for WisCon 44 next weekend! We’re looking forward to seeing you all there, whether you’re new to WisCon entirely or just new to WisCONline (as we all are).

The ‘How To’s of WisCONline

We’ve gotten some questions about how you’ll access virtual WisCon 44 programming.

Invitations to the WisCon Discord server will be sent out to the email you gave when you registered, on the evening of Wednesday May 20 (after registration closes at 7PM). If you don’t receive an invitation that evening, please check your spam filter, and then contact registration@wiscon.net and we can send you a new link!

Most of WisCon’s programming will be streamed to YouTube, but available only via direct link (it will not show up on the WisCon channel or via searches). The links to specific program items will be sent out by email each morning, and also posted in the Discord server. (If you do not plan to join the Discord server, it is therefore particularly important that you make sure that you are able to receive emails we send out!)

Some of the WisCon special events—the Otherwise auction, the Vid Party, and the Floomp—may use other platforms. Information on joining these events will be sent out in the same emails as the links for watching streams on YouTube, and will also be posted to Discord.

More information on how the platforms and specific program items will work for WisCon 44 are available on our website; we’ll continue to update and expand what’s posted there between now and the convention.

WisCONline is looking for volunteers!

To make the convention happen every year, WisCon depends on its many volunteers. The virtual convention is no exception, even though the volunteer roles we’re looking to fill are different than they would be in person.

Technical Producers will coordinate the backend of program items, whether for live Panels or for pre-recorded Readings or Academic Programming items. If you’re comfortable with technical tools, and especially if you have experience with YouTube Studio, this is a great way to get involved!

Online Chat Moderators will monitor the conversation for live panels on Discord, and pass comments and questions onto the panelists via the Technical Producer.

Social Media Monitors will keep an eye on other web platforms for any issues arising in the current panel’s hashtag, and will escalate them to Safety if necessary.

And as at in-person conventions, Safety Volunteers will be available during programming hours, as a first point of contact for concerns or issues as they arise.

There’s no volunteer rebate or gift this year, but anyone who signs up for a volunteer shift by 5PM Central on Tuesday will receive an early invitation to the Discord server!

Full descriptions of all these roles can be found on our At-Con Volunteers page, or you can head directly to SignUp.com to sign up for specific shifts. If you have questions, or have any issues using the SignUp interface, you can also email volunteers@wiscon.net.

WisCon Needs More Brains! (Ceremonies and Access)

We still have open roles on the ConCom where we’d love your help! Email personnel@sf3.org to volunteer your brain.

Ceremonies

We’re in need of an MC/organizer for the Sunday night speeches: coordinating with the guests of honor and other speakers beforehand to make sure they’re prepared and have what they need, directing them during the event, and making general announcements from the podium. (Or, if you can organize/stage-manage but don’t like public speaking, the announcements can be covered by a con chair.)

For this role you’ll need to be present at WisCon 44 and available Sunday night, from before the dessert salon through the end of the speeches. The time commitment before the con should be low and mainly involves sending emails in April and May. Our usual MC can’t make it this year, but she’s happy to answer questions and help you through it!

Access

The Access team is still looking for a CART/ASL Liaison.

CART stands for Communication Access Realtime Translation, which is captioning for live events; ASL is American Sign Language. Our CART/ASL Liaison is responsible for communicating with WisCon attendees and keeping track of requests for either type of interpretation at our events and panels.

WisCon has a good ongoing relationship with a CART provider who will build a team that includes ASL interpreters if needed, and the Liaison will work with them to determine their schedule, as well as providing them with a list of WisCon or SFF-specific jargon, names, and other terms so that they are prepared to work effectively during events like the Otherwise Auction and the Guest of Honor Speeches. The CART/ASL Liaison will be coordinating with Access Leads, and may wish to be involved in small grant-writing or fundraising efforts to help fund payments to WisCon’s contracted service providers. Skills involved in this role are primarily written communications via email. We expect this role will take up to an hour per week between now and the end of March, increasing to a couple of hours per week in April & May, and approximately an hour each day during the convention itself.

These roles are part of the WisCon Convention Committee, which means you’ll be automatically eligible to opt for a WisCon membership rebate of 40% of the registration fee. If you stay on the ConCom, you also get to vote during the selection process next fall for WisCon’s future Guests of Honor.

Again, please email personnel@sf3.org to volunteer or if you have questions!

HOSTS NEEDED FOR THE TRANS/GQ/GNC SAFER SPACE

The Trans/GenderQueer/Gender Nonconforming safer space is seeking volunteers from the community for 90 minute shifts in the space.

Volunteers greet and check in with people arriving in the space. Help keep the space tidy and stocked from the con-suite supplies. And escalate issues and problems encountered by trans/gq/gnc people at WisCon to the appropriate teams (Safer Spaces, Safety, Concom.)

Room hosts are welcomed and encouraged to host programs and workshops through the safer space which benefit from an audience limited to people from the trans/gq/gnc community.

Please contact Pode and Emma through the safer space email address, tgqsaferspace@wiscon.net, and we will share a schedule with you.

Join The Access Team!

WisCon’s Access Team is looking for additional people to help us organize our efforts ahead of the convention. We need to fill two roles: a Blue Tape Lead and a CART/ASL Liaison.

Blue Tape here refers to the accessibility markings we create throughout the convention — we use blue tape to reserve spaces for mobility devices, to guide traffic in busy hallways, and to set aside seats for people who need to be at the front of the audience in order to better see or hear panelists and presenters. The Blue Tape Lead will be responsible for updating our Blue Tape Guide, recruiting volunteers for shifts throughout the convention, and managing blue tape volunteers to ensure all tasks are completed. At-con responsibilities vary depending on volunteer recruitment, but one can expect to volunteer a couple of hours or less each day at the con, and to be “on-call” for blue tape touch-ups. The Blue Tape Lead will be coordinating with Access Leads, and may wish to be involved with Signs and/or accessibility assessments during convention set-up on Thursday night and Friday morning. Skills involved in this role are: outreach, written and verbal communication, volunteer management, and attention to detail. Ability to kneel on the ground and move chairs is ideal, but can also be facilitated through volunteers “on the ground” (literally and figuratively). We expect this role will take up to an hour per week between now and the end of March, increasing to a couple of hours per week in April & May.

CART stands for Communication Access Realtime Translation, which is captioning for live events; ASL is American Sign Language. Our CART/ASL Liaison is responsible for communicating with WisCon attendees and keeping track of requests for either type of interpretation at our events and panels. WisCon has a good ongoing relationship with a CART provider who will build a team that includes ASL interpreters if needed, and the Liaison will work with them to determine their schedule, as well as providing them with a list of WisCon or SFF-specific jargon, names, and other terms so that they are prepared to work effectively during events like the Otherwise Auction and the Guest of Honor Speeches. The CART/ASL Liaison will be coordinating with Access Leads, and may wish to be involved in small grant-writing or fundraising efforts to help fund payments to WisCon’s contracted service providers. Skills involved in this role are primarily written communications, and most of that communication is via email. We expect this role will take up to an hour per week between now and the end of March, increasing to a couple of hours per week in April & May, and approximately an hour each day during the convention itself.

Both of these roles are part of the WisCon Convention Committee, which means you’ll be automatically eligible to opt for a WisCon membership rebate of 40% of the registration fee. You also get to vote during the selection process next fall for WisCon’s future Guests of Honor. You do not need to be local to Madison, but you should be planning to attend WisCon in May 2020. We particularly welcome volunteers from traditionally underrepresented or marginalized identities.

Volunteer by emailing personnel@sf3.org. The Access Team leads, Lynnea and Sarahtops, also welcome your questions, and can be reached at access@wiscon.net

Help Us Feed WisCon!

Help Us Feed WisCon!

WisCon’s Con Suite is something special. It’s more than a room stocked with sodas and some open packages of cookies; it’s a place to get coffee or tea, snacks, fresh salads from the local co-op, a tasty hot dinner every evening, fresh local bagels and donuts (or toast, or yogurt, or fruit) for breakfast each morning, a range of fast and easy to eat proteins including cheese and hard-boiled eggs throughout the day, and yes — cookies, chips, granola bars, and sodas as well.

We’re proud of it in part because we’ve created a space where we know the food is safe from contamination and spoilage, where we can confidently share the ingredient lists, where we have plenty of vegetarian, vegan, and gluten-free options, and where — with the exception of some individually wrapped & sealed single-serve items — we maintain a space that is tree nut free and peanut free.

We’re also proud of the fact that last year, everyone working in the Con Suite was also able to enjoy the rest of the convention. That’s a new thing! And it’s something we plan to ensure happens every year going forward. In order to do so, we need at least two additional Con Suite team members.

Con Suite team members are part of the WisCon Convention Committee (ConCom), and that means in the months between now and WisCon, they’ll help plan volunteer schedules, menus, and recipes. Just prior to and during the convention, they may help with our trips to Costco, or pick up our morning bagels from Gotham Bagels a few blocks from the hotel. They might take part in setting up the room we use for preparing food, filling crockpots according to our recipes, portioning prepared foods, brewing giant pots of coffee, and washing the (relatively few) dishes (mostly serving spoons and knives, since we use crockpot liners).

Con Suite team members will spend less than an hour a week on planning from January through the beginning of May. We have an experienced lead, so this will be time spent learning about what we can and can’t accomplish within the limited physical space we have at the con, our relationship with the hotel, and the time we need to safely prepare nourishing, satisfying meals. There’s far more work to do the week of the convention, but our plan is that no one will need to spend more than 4 hours a day in the Con Suite itself once con programming kicks off, unless they really want to. We will be recruiting folks in April and May to help during the convention without joining the ConCom as well, so the Con Suite team is well supported.

WisCon will pay for ServSafe food safety certification for anyone who joins the Con Suite team; ServSafe is an online course that takes a few hours, and the certification lasts for three years and is not WisCon specific.

These roles are part of WisCon’s ConSom, which means you’ll be automatically eligible to opt for a WisCon membership rebate of 40% of the registration fee. You also get to vote during the selection process for WisCon’s future Guests of Honor in autumn 2020. You do not need to be local to Madison or to the midwest; you should be planning to attend WisCon in 2020, and it’s useful if you will be there Thursday afternoon through Monday afternoon, but not a problem if you get there late or leave early.

We’ll cap this recruitment post off with a quote from a member of last year’s Con Suite team: “I was surprised. Once the con started, the Con Suite was actually really fun.” 🙂

Join us by emailing personnel@sf3.org. We also welcome your questions!

WisCon Needs BRRRAAAAAAAIIIIIIIINNNNNSSSS!!!

…to join us in building WisCon 44. Not to eat. Turns out that isn’t actually very healthy for anyone involved.

Hello! How did it get to be nearly the end of 2019 so quickly?

That means one thing: May 2020 is just around the corner, bringing WisCon 44 with it. (It also means a US election year, so we’re looking forward to WisCon as a place to restore our energies, catch our breath, share strategies, and stock up on good feelings as much as possible.)

We need you to help make that happen. We have a great Convention Committee this year, but we have a couple of departments that need you to join them!

WisCon’s Registration desk is the information hub of the convention, greeting folks, selling and handing out name tags and dessert tickets, and answering questions. It’s a great place to contribute time to help WisCon go smoothly, especially if you love knowing things and meeting people.

Registration needs two or three people to join us as At-Con specialists. What does that mean? Well, it means you get the time from now up to the convention to learn the ropes, meet the rest of the Committee, chime in on conversations, offer input on how we’ll set up and run the desk during the convention, and get trained. You can expect to spend an hour or two per month on tasks and email until the four weeks prior to the con, when you’ll have a few more conversations and emails to read. 🙂 At the con itself, you’ll help train volunteers and take some shifts on the desk. After the con things will drop back down to a few hours per month.

Love parties? Don’t want to host them yourself? Join the Party Programs team and help us help parties happen at WisCon! You’ll be part of an established team so you’ll get lots of help learning the ropes. You’ll be able to meet the rest of the ConCom and learn all about what we do behind the scenes with very few tasks up until March, when you’ll be part of scheduling our party suites and working with party hosts to make sure they know what they can do to make their happening the heights of hootenannydom. Or something. Alliteration is challenging, folks. You’ll spend an hour or two per month on email and online conversations between now and the convention; you may need to help troubleshoot during party setup time (7-9pm) Friday, Saturday, and Sunday during the convention, but you’ll have plenty of help if that happens. 🙂

We also have a couple of openings in our Communications Committee! We want you to help us get the word out about WisCon and our fantastic Guests of Honor, programs, and events. You don’t need any experience, but you do need to be self-motivated. There can be a little or a lot to do in both of these roles, and honestly, we’d be happy if you want to join us and only have the time or energy to do the minimum…but we’d be THRILLED if you want to sink your teeth in and make your mark and other exciting take-charge metaphors.

Could you be our Online Content person? (Or people!) You’ll post our blogs, update our web content, and link or re-post our blogs on social media. This can — but doesn’t have to — include writing blog posts, web page content, and social media posts. You tell us what you’re up for, and we’ll make it happen. This is not a technical job — you won’t be responsible for troubleshooting any software. This is a year-round role, but should take no more than two hours a month unless you decide you want to spend more time on it.

We also need one or more people to do Souvenir Program Book Ad Sales. This is a job that is active for 3-4 months each year and takes a total of 15-20 hours; the main task is sending emails to publishers, vendors, podcasts, fans, authors, agents, and local businesses to ask if they are interested in buying an ad in our program book. If you’re a fan of phone calls, you’re welcome to do that instead, but…let’s just say that we know it’s possible to do this entirely via email. We have a solid list of past advertisers, but we’re always looking for more.

All of these roles are part of SF3 & WisCon’s committees, which means you’ll be automatically eligible to opt for a WisCon membership rebate of 40% of the registration fee. You also get to vote during the selection process for WisCon’s future Guests of Honor.

To fill any of these roles you do not need to be local to Madison; for the Registration and Party Program roles you should be planning to attend WisCon in 2020. We particularly welcome volunteers from traditionally underrepresented or marginalized identities.

Join us by emailing personnel@sf3.org. We also welcome your questions!v

Volunteering Roundup for WisCon 43!

WISCON IS NEXT WEEK!! Where does the time go? That’s a question that’s probably unanswerable, but we have one we can answer: Who makes WisCon happen? Answer: YOU! <3

We can’t have a convention without you there, and we have an even better convention with a little help from you. If you volunteer at least six hours total and fill out one of the blue volunteering forms you can find at the registration desk, you are eligible for up to a 40% rebate on your membership, if you choose. And if you volunteer less than six hours, you’ll still be eligible for our volunteer gift, available for pickup from the Registration Desk beginning Monday morning. Come join us! J O I N U S S S S.

Questions? Email personnel@sf3.org and we’ll be thrilled to answer them.

Make First Contact at Registration!
We have a variety of times and duties available beginning Thursday evening, and running throughout the convention. If you’ve never helped out with Registration (or just want a refresher), we will offer group training Thursday afternoon, and individual training as needed before shifts. If you have experience with registration, or are simply willing to take on a bit more responsibility, you can also sign up for a shift as a Table Manager. Table Managers handle all sales, and also are the first point of contact for any complications or inquiries from online orders. Visit https://signup.com/go/xRrpoFp to grab some shifts!

Bake Sale Needs Bakers & Volunteers
Our sale of tasty treats to benefit Tiptree will be on Friday during the Gathering! If you like to bake, now’s a great time to check out our guidelines and plan your recipes. We’re also looking for volunteers to help serve our delicious, member-made delicacies. Sign up and get your volunteer hours out of the way early in the con!

Blue Tape Volunteers Needed!
WisCon’s Access department is looking for Blue Tape volunteers. We have several shifts open throughout the con to tape and re-tape marked seating in convention spaces. The job may require bending down on hands and knees to tape floors, ability to lift and move chairs and tables (with help), and social flexibility and patience when working around hotel staff as they set up.To sign up for a shift, please visit https://signup.com/go/eDwuPQH or email SarahTops at access@wiscon.net.

Con Suite Needs YOU!
We know that WisCon’s Con Suite is a crucial part of making the con affordable, accessible, and low stress, but making it happen takes people. Can you help? We need folks for food prep tasks (including some you can do sitting down), setup & breakdown shifts that happen before or after the rest of the con, meal service, and, of course, cleanup. Many hands make light work, as they say, so come be a Con Suite hero! See what volunteer shifts are available here: https://signup.com/go/LCshkGa If you have any questions about volunteering in the Con Suite, please email us at consuite@wiscon.net.

Do You Like to Work with Kids?
Kids’ Programming needs volunteers during all daytime programming hours. You might be assisting with materials for a craft activity, building Lego or jigsaw puzzles with the kids who don’t want to do the main activity, or firmly redirecting the energies of a kid who doesn’t want to do the main activity and is trying to have a swordfight in that space instead. Choose the activity you would like to assist with at https://signup.com/go/PrtYSkg

Help Out with the Art Show
The Art Show needs people to set up on Thurs-Fri, to staff the sales desk on Sat-Mon, and to tear down on Monday. If you haven’t worked in the Art Show before, we’ll show you what to do! Check out the available shifts and sign up at https://signup.com/go/CxcQjqT

Swap, Swap, the Clothing Swap!
Our Clothing Swap is back this year on Friday during the Gathering, and we’re in search of people who can:

  • Help hang, sort, and set out clothes 11am-1pm (help for twenty minutes or the whole time!)
  • People who can help keep things organized between 1-4pm (help for twenty minutes or the whole time!)
  • People who can bag any leftover clothing for donation starting at 4pm (this needs to get done so we can use the room for programs, so we’d be very grateful if you can help until the task is complete!)

Please email personnel@sf3.org if you can commit some time to help us out.

Make Someone’s First WisCon a Friendly One!
Every year, we help to orient new folks to WisCon by assembling groups of people to venture forth from the hotel to go out to dinner together. We need people to lead those groups! The only qualifications are that you’ve been to WisCon at least once before, and you’re interested in meeting new people. You can choose a restaurant ahead of time, and we can suggest a few for a variety of budgets and preferences if you like — and you can even take a group to dinner at the Con Suite if your budget doesn’t stretch to dining out. Contact access@wiscon.net or personnel@sf3.org to let us know that you’re interested, and we’ll tell you more! P.S. Leading a group for the First Dinner counts for three hours toward a volunteer rebate and qualifies you for this year’s volunteering gift!

Get Your Gaming On
WisCon is looking for volunteers to help run open gaming on Friday, Saturday, and Sunday nights, from 8 pm-12 am. Responsibilities mostly revolve around WisCon’s game library; getting it out at the beginning of the night, putting it away at the end of the night, and making sure none of it wanders away in between. In addition, volunteers will play games and help make the open gaming space welcoming and enjoyable! Please email gaming@wiscon.net if you are interested in helping out in this way. Even just a couple of hours would help a lot!

Hosts Needed for the Trans/GQ/GNC Safer Space
Trans/GQ/GNC safer space needs hosts so we can stay open through the convention. We’re asking for people to consider doing one or two ninety-minute shifts. Contact tgqsaferspace@wiscon.net for more information.

Make a High-Visibility Fashion Statement Volunteering with Safety!
You’ve probably seen Safety volunteers in past years, because we do our best to make them hard to miss. They walk around the convention spaces carrying a binder while wearing an eye-catching (and stylish) high-visibility neon vest. It’s a great way to meet new folks and to see the whole convention — a Safety shift means you’ll move around the con, dipping in and out of parties, events, panels, workshops, readings… You’ll be asked to be observant, to listen respectfully to folks for whom the convention or other people have created stress, anxiety, or anger, to hand out taxi vouchers, to point out the restrooms, and to contact the appropriate person if you discover a problem that can’t be solved with a quick chat. Safety welcomes folks who use mobility devices, or who can only make time in their schedule (or spoons budget) for a single shift.

Sign up now to let us know when you are available to lend a hand by visiting this form: https://signup.com/go/wBOZNSs

WisCon Kids’ Programming Needs You!

This year, WisCon Kids’ Programming is trying a new approach. Kids’
Program activities have their own track in the Panel Signup. For more information on how to sign up for panels, check out this post on our blog.

We’re hoping to get different people to volunteer for each hour of Kids’ Programming, to enrich the activities we can offer our kids, and to share the work so that Kids’ Program volunteers get time to enjoy
WisCon themselves.

WisCon is full of people who have learned how to do a few cool things! Some of you would enjoy the opportunity to teach one of those things to an interested group of kids. Kids’ Programs can offer you an hour and fifteen minutes, a small group of kids (6-11 years old), an adult assistant, and whatever materials our small budget can cover. Sign up for Panel Programming, in the Kids’ Programs track, and send email to kidsprograms@wiscon.net with questions or a description of what you’d like to do.

If you don’t want to run an activity, you can be the second adult in
the room. In this role, you have to be flexible. You might be
assisting with materials for a craft activity, or building Legos or
jigsaw puzzles with the kids who don’t want to do the main activity,
or firmly redirecting the energies of a kid who doesn’t want to do the
main activity and is trying to have a swordfight in that space
instead. To volunteer for this role, sign up for a panel in Panel
Programming, in the Kids’ Programs track, but don’t click the button
that says you volunteer to moderate this panel.

If you want to do more to help create a welcoming space for kids at
WisCon, consider joining the Kids’ Programming Team on ConCom. Share the work and the decision-making that make WisCon happen!

Volunteering at WisCon entitles you to the Volunteer Gift.
Volunteering for six hours entitles you to a rebate of part of your
membership fee.

If you have any questions, email kidsprograms@wiscon.net.

WisCon 42 Volunteer Opportunities

Here we are again, and it’s already April! We have a few more volunteering opportunities, in the hope that getting you this information early will help you to plan your time at the convention.

First up: Help with Gaming!

WisCon is looking for volunteers to help run open gaming on FridaySaturday, and Sunday nights, from 8 pm-12 am. Responsibilities would mostly revolve around WisCon’s game library; getting it out at the beginning of the night, putting it away at the end of the night, and making sure none of it wanders away in between. In addition, volunteers will play games and help make the open gaming space welcoming and enjoyable! Please email gaming@wiscon.net if you are interested in helping out in this way. Even just a couple of hours would help a lot!

Make a High-Visibility Fashion Statement Volunteering with Safety

You’ve probably seen Safety volunteers in past years, because we do our best to make them hard to miss. They walk around the convention spaces carrying a binder while wearing an eye-catching (and stylish) high-visibility neon vest.

That could be you this year! It’s a great way to meet new folks and to see the whole convention — a Safety shift means you’ll move around the con, dipping in and out of parties, events, panels, workshops, readings… You’ll be asked to be observant, to listen respectfully to folks for whom the convention or other people have created stress, anxiety, or anger, to hand out taxi vouchers, to point out the restrooms, and to contact the appropriate person if you discover a problem that can’t be solved with a quick chat.

Volunteering for one or more Safety shifts is perfect if you enjoy helping people, and it can be satisfying to be able to help with the little things quickly: you’re the mobile person who can help out volunteers that have to stay at their posts like Art Show and Registration, who carries useful supplies, and who has a sympathetic ear. Safety welcomes folks who use mobility devices, or who can only make time in their schedule (or spoons budget) for a single shift.

Sign up now to let us know when you are available to lend a hand by visiting this form: https://goo.gl/forms/kjLIbNfc2CJncdQn2

Bakesale!

The James Tiptree, Jr Literary Award, an annual literary prize for science fiction or fantasy that expands or explores our understanding of gender, was established at WisCon in 1991.We’ve held a bakesale to benefit the award at WisCon ever since.

Volunteering at the Bakesale is relatively easy and a lot of fun! You’ll help portion out the baked goods donated by WisCon members, make sure that allergen information is clearly displayed, and sell them. Best of all, Bakesale volunteer shifts come in convenient one-hour segments, so they are easy to fit into your day.

Sign up now to let us know when you are available to lend a hand by visiting this form: https://goo.gl/forms/NOnUcxSM6zfZQawo1

Kids’ Programs!

We’ve got some amazing and fun things planned for our Kids’ Programs this year, and we could use your help. These programs are for the 6-12 year olds who come to WisCon, and we’ll be doing crafts, building things, talking about books and movies, having experiments, visiting the pool…all sorts of stuff. We just need a few more people who are older than 12 to help make sure things go smoothly so that everyone can have a good time. That might mean that we ask you to help pick up Lego from the floor, or that you lead a parade of children on a field trip to the Art Show, or that you hand out fruit snacks, or that you get to pour the vinegar into a baking soda volcano. Or all of the above!

There are times available all through the day when you can potentially volunteer, and the time slots are each 90 minutes long, and exactly the same as the regular (teen and adult) panel schedule, so they’re really easy to fit into your day.

Let us know when you’d like to help by using this form: https://goo.gl/forms/EIwHp0kR8IvIr4Ff2
The Blue Tape Crew Needs YOU!
Want to help make WisCon more accessible? Are you an adhesion enthusiast? Perhaps you just like the color blue? WisCon’s Blue Tape Crew is looking for people who are available throughout the convention to set up and maintain accessibility features, such as blue tape markings for priority seating and wheelchair parking in panel rooms. Morning people or those operating on Eastern Standard Time are especially needed for early shifts! If you’re ready to Access-orize, please fill out our form linked here, or email access@wiscon.net. Want to learn more about Accessibility at Wiscon? Click here!