Do you dream of a career in the non-profit sector? Do you like organizing data and people? Fundraising is the most stable non-profit role, and we can give you valuable experience building up a fundraising program! You’ll work closely with the Treasurer and meet twice per month, once with Fundraising volunteers and once with all Chairs, to check in about fundraising activities. Mentoring available. To learn more, contact personnel@sf3.org (subject: Fundraising Lead).
All posts by WisCon Communications Team
Personnel Volunteer Trainer Needed
Are you a people person? Help orient WisCon and SF3 volunteers in 60- to 90-minute training sessions as your schedule allows. You will need a stable internet connection for video conferencing. Mentoring available. Contact personnel@sf3.org (subject: Volunteer Trainer) to learn more!
Access Lead Needed
If you’re dedicated to making WisCon as accessible and welcoming as possible, this position is for you. As Access Lead, you’ll manage the Access Team of dedicated volunteers to arrange and hire live Closed Caption transcribers (training provided!), facilitate Alt Text, and remain available and flexible for unpredictable details. For more information, please contact personnel@sf3.org (subject: Access Lead).
What Is Possible
Hey WisCon,
You may have noticed a call going out urgently and repeatedly a couple of weeks ago, for three ConCom Co-Chairs. This call failed, and I believe this can make WisCon stronger. We now have the opportunity to staff for a WisCONline in 2025 (with gratitude to the 2020 leadership for paving the way, including making that delightful portmanteau.) We won’t know for sure unless we get confirmed staff by October 2nd.
We’ve restructured the ConCom into three new Committees, which have been chaired in the last two weeks, but don’t worry! There’s still lots you may be needed for! The roles that are needed as of this posting before we can hold a WisCONline in 2025 are:
Communications:
- AppDev lead (1-2), limited training
- Server Migration working group (needs 1 to launch), experience needed, temporary group
Board:
- SF3 Treasurer, training available
Chairs:
- Personnel Co-Chair, training available
- Comms Co-Chair, training available
- Fundraising (Co-)Chair(s) (new), training being researched
Operations & Hospitality:
- Access Co-Leads, training available
- Discord Con Lead, training available
- Registration Pre-Con Lead, training available
- GoH Team Lead (new), guidance being assembled
All current open roles are listed here: https://wiscon.net/volunteer/
Let’s discover what kind of WisCon we can build together.
Discord Lead Needed
Here’s your chance to shine and make order out of Discord! As part of the Online Con team, you’ll set up and manage the WisCon Discord. You’ll coordinate with other departments on programming-specific channels, and help manage Discord volunteers and at-Con moderators to help online attendees connect. If you’re familiar with Discord or similar computer-mediated chat systems and are a skilled project manager, we need you! Contact personnel@sf3.org (subject: Discord Lead) for more information.
Ops & Hospitality Chair
Do you want to sharpen your coordination, communication, and delegation skills? Or apply these skills to a convention setting? Volunteer to be WisCONline’s Ops & Hospitality Chair, and you will have the joy and challenge of coordinating six teams of fantastic volunteers to help WisCONline run well. We ask for 1-5 hours per week now, increasing to 10-15 hours closer to WisCONline. Duties can be split with a Co-Chair, depending on your energy and time. You’ll need experience behind the scenes at WisCon and/or WisCONline; we’ll provide orientation, mentoring, and documentation.
Contact personnel@sf3.org (subject: Ops & Hospitality Chair) for more information.
At-Large Board Member Needed
The SF3 Board is seeking an At-Large Board Member. This one-year term will give you an opportunity to become familiar with how the SF3 Board works while executing self-directed projects to help achieve the SF3 mission. You should expect to spend 1-2 hours per week on average, including a monthly one-hour Board meeting and SF3 Annual Membership Meeting. SF3 is the nonprofit that runs WisCon.
Prior non-profit and non-profit board experience, and experience attending WisCon, is helpful. The role will officially start when and if you’re voted in at the 2024 Annual membership Meeting, but you can start as an apprentice now. Contact personnel@sf3.org (subject: at-large Board member) for more information.
Personnel Volunteer Opportunities
Personnel Co-Chair
Do you have experience with HR or volunteer coordination and management? You can help SF3 gear up for the next WisCon! This remote role involves checking progress and follow-up with Personnel volunteers for a few hours per week. The Personnel Co-Chair is a member of the SF3 Personnel Committee and reports to the SF3 Vice President. Contact personnel@sf3.org (subject: Personnel Co-Chair) for more information.
Personnel Volunteer Interviewer
Interview prospective volunteers and help them find their best fit with open positions. Also perform exit interviews as needed. Member Time commitment varies from 1-2 hours per week May-Dec, up to 3-4 hours per week ramping up to WisCon. Contact personnel@sf3.org (
Personnel Volunteer Onboard/Off-boarder
Follow onboarding and offboarding templates to set up new volunteers with appropriate committee membership, shift volunteers to new positions, or release outgoing volunteers. Member of the SF3 Personnel Committee. Time commitment varies from 1-2 hours per week May-Dec, up to 3-4 hours per week ramping up to WisCon. Contact personnel@sf3.org (
Time to get your SF3 Membership!
The 2024 SF3 Annual Meeting is coming up soon on Sunday, Oct 13, 2024, at 2 PM Central. This meeting is entirely virtual! Information on joining will be sent to all current SF3 members a few days before the meeting.
If you’re interested in the future of WisCon and SF3, we encourage you to become an SF3 member and attend the Annual Meeting. Annual membership is $24, or $12 at our student/financial hardship rate, which we encourage anyone to use as needed. Free memberships are available to all BIPOC individuals. To join for free, please email board@sf3.org with the subject line “SF3 Membership for BIPOC”.
We take payment by PayPal (preferred) or check, though if you plan to pay by check we ask that you email treasurer@sf3.org to let us know it’s on the way. The deadline for joining SF3 in advance of the Annual Meeting is Monday, October 7. Madison no longer has an in-city postal sorting office, so if you are paying by check, please make sure your letter is postmarked no later than Monday, September 30, to ensure we receive it by October 7. Along with your check, please enclose a completed copy of the SF3 Membership form.
Learn More about SF^3, August 12th, 6:30 p.m. central time
If you or a friend were ever curious about how SF³ (the organization that runs WisCon) works, this is the event for you! We’ll review the current structure of SF³, base volunteer expectations, where the organization is at in Strategic Planning and volunteer recruitment, and what it will take to hold WisCon in 2025!
This orientation is open to anyone in the WisCon community, or interested in the WisCon community, whether or not they’re on Basecamp, so please invite a friend! There will be a mention of how to volunteer, but no pressure to join now.
The meeting will be held online (using the Fairmeeting tool) on August 12th at 6:30 p.m., central time.
https://fairmeeting.net/SF%
Volunteers needed!
We need 3+ volunteers to form a Communications Server Migration Working Group. Duties include: find a suitable cloud server and work with the current physical server owner to migrate our data and video to the new server. This temporary working group will report to the Gap Planning committee, which meets twice monthly. Prior service migration experience helpful. Contact personnel@
Disability Audit
WisCon is conducting a Disability Justice Audit. We would like to know about everyone’s experiences regarding accessibility, disability, and justice at WisCon. If you’ve ever attended WisCon, in any capacity, please fill out this survey by July 31. If you’re short on spoons or time, we ask that you focus on the questions marked with an asterisk (*). Your answers will help us determine the direction of future programming and accommodations at WisCon.
The Disability Justice Audit committee is not requesting any personally identifying information in this survey. We will anonymize info or quotes from survey results if presenting them in our audit conclusions.
The survey is here: https://forms.gle/